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Readvertise: Finance and administration Officer (1 Position) |
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Written by Administrator
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Tuesday, 09 December 2008 |
Dear all,
We would like to re-advertise this vacant position due candidate that we had interviewed not meet with our requirement
We urgently need candidate who able to work immediately
Thank you
Surf aid International is an International NGO that was created in 1999 to respond the needs of
Communities in a professional, transparent and Community empowering way. SurfAid is now engaged in public health and Emergency preparedness program work-in Mentawai and Nias Sumatra, We are seeking a dedicated and professional person to fill full time position:
Position Title: Financial and administration Officer
Location: SurfAid International offices Indonesia
Position Status: Full-time, salary package for local recruitment - Bali
Accountability: Finance Manager
Purpose: Ensuring overall management of personal administration, cash management, payroll and monitoring daily finance transaction accordance with SurfAid International’s policies and procedures for accountable and reliable annual report.
The area of responsibility for this role will cover the Indonesia office and all Indonesia Field Office. This position supervises the accountant and finance assistant to ensure all cash and related activities are accountable- transparent- auditable and Office Manager to ensure all personal and it issues are accordance with SurfAid policies and procedures and Indonesian Labor Law.
QUALIFICATIONS:
Minimum accountancy and administration degree level. Minimum 3 years relevant work experience in Finance and Administration. Effective verbal and written communication, multi-tasking, organizational, prioritization skills are necessary. Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members is required. Experience working and traveling in difficult conditions, and fluency of English and Bahasa Indonesia are important. Highly developed computers skills with strong familiarity of word processing, spreadsheets, and database software are mandatory. Understand MYOB as advance.
RESPONSIBILITIES/ DUTIES:
Administer and adhere to SurfAid International values, principles polices and procedures, including but not limited to:
Recruitment
Coordinate national staff recruitment for SurfAid International Indonesia and its field offices together with Office Manager including finalizing vacancy notices, receiving and organizing candidate applications, coordinating interview, supporting selection panels, and administering relevant tests in line with SurfAid International [input] Indonesia Recruitment policy and procedure
Salary and Benefit
>>Oversee calculation of national salaries and benefits, and assist with issuing contracts for new staff and contract renewal where relevant.
Checking and verifying of the monthly payroll, preparation of Bank details for salary transfer
>> Ensure accurate and timely payment of national salaries and benefit for staff
>> Manage the implementation of tax, Jamsostek and health insurance registration and other requirements under Indonesian labor law and tax law.
Induction/Training
>> Ensure the induction and orientation of staff as per SurfAid International Handbook
>> Conduct finance and administration training for field office staff and partner staff
Cash Management
>> Preparing cash needed calculation for SAI on monthly basis after collecting the cash plan from program and all department
>>Create and implement feasible procedures needed for a better cash usage
Reviewing/Monitorin g
>>Assist in advising managers and staff issues relating to a variety of Human Areas, e.g Recruitment, Orientation, work related benefits and separation of staff
>>Coordinate and monitor staff leave/RnR, ensuring leave records maintaining
>> Review field financial reports
>>Ensure all the program accordance with SurfAid International policies and procedure and in place with donor guidelines
Reporting
>>Support accountant on preparing monthly general financial reports.
>>Follow audit and subsequent discussions with finance manager, recommend financial training activities for financial staff and partners
>>Cooperates with external auditors in the annual audit
Record/Filling
>>Maintain an efficient filling system of all administrative supporting documents
>>Responsible for maintaining Human Resources Information System(e.g Staff lists, staff personal data, staff organ grams) is accurate and complete
>>To ensure a proper filing system for all of leave request and distribute to appropriate staffs and/or
Oversight of Finance Work plan
>> Together with Finance Manager prepare Finance Dept annual and monthly work plans and ensure implementation
>> Responsible for Finance Dept monthly progress report using the approved format
>> Responsible for organizing Finance Dept monthly staff meeting to address staff issues and ensure minutes are recorded and followed up
>> Liaise with Finance Manager and ensure Finance Dept needs are incorporated in the operational costs budget and follow up implementation
Supervision of Finance team
>>To conduct closely coordination with Finance Assistant related with Finance matters and Program Manager/Office Manager related with HR matters
>>Supervise Finance Assistant related with Finance and Office Manager related with HR
Leading & Training the Team
>> Communicate a clear picture of what needs to be achieved; helps others to recognize the potential of a situation;
>>Create a learning environment
Utilisation of Resources
>> Prioritise and organise own and others time to optimise the outputs achieved
>> Have good knowledge of resources available, their capacity and can use these effectively
To whom meet with the recruitment send your application letter and CV with Subject email “FAO – Your Current Place”, Example : “FAO – Bandung” to email : surfaidjobs@ gmail.com Before 12 December 2008
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