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Admin/Finance Assistant Caritas Germany Yogya |
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Written by Administrator
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Friday, 31 October 2008 |
Vacancy Announcement Caritas Germany Yogya*
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*Admin/Finance Assistant *
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*As soon as possible*
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*Tasks and Responsibilities : *
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*Logistics*
· Arrange accommodation and flight bookings, travel arrangements
· Organize logistical arrangements for conferences and workshops
(preparation and workshop secretariat / support)
*Finance *
· Assist in maintaining and monitoring project budgets, monitoring
and auditing financial reporting from project partners.
Assist in preparing financial reports.
*Office admin*
· Improve and maintain the existing filing system and locates
material from files.
· Lead establishment of electronic office filing system
· Perform routine secretarial and administrative duties (telephone
and word processing of routine correspondence, scanning and copying of
documents)
· Drafting and/or typing letters, memos. Take minutes in meetings.
· Organize pick up and delivery of material and correspondence, deal
with courier services.
· Assist with maintaining calendar, scheduling appointments and
meetings.
· Liaise with members of Caritas Germany staff and external contacts
such as project partners by answering telephone, screening of callers,
relaying messages and receiving visitors.
· Manage office stationary and equipment supplies in coordination
with office manager.
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*Qualifications and Conditions :*
· Diploma in public/business administration, accounting, or other
related field.
· Excellent administration and organizational skills.
· Excellent communication and interpersonal skills.
· Good accounting, budgeting and auditing skills.
· Excellent knowledge of English, spoken and written.
· Good working knowledge of modern telecommunication systems
(telephone, fax, scanner, e-mail, internet and its software) and computer
office applications (word, excel, pdf)
· Ability to work in an international team and at times stressful
environment/ under pressure.
· Experience in similar position at least 1 year.
· Having respect for humanitarian principles of Caritas Germany.
· Willing to work in non-discriminating, neutral, impartial and
gender-equal manner.
· Willing to work with flexible working hours if needed.
*Please send applications to:*
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Gernot Ritthaler
Country Representative
Email: caritasgermany. indonesia@ gmail.com
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