UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

II. Organizational Context

UNDP Indonesia in cooperation with the Papua and West Papua Provincial Governments support for achievement of the Millennium Development Goals through People-centred Development Programme (PcDP) which focuses on poverty reduction through capacity development amongst local government and civil society actors. The programme provides support and coordination of inputs by other specific programmes and activities, focused on capacity development for policy formulation, basic services delivery, monitoring, and coordination. Related to these are the UNDP's ongoing activities related to poverty reduction strategies in government, gender mainstreaming, natural resources management, HIV/AIDS and disaster management. A team of advisors and support staff has been mobilized for this programme. The Assistant Operations Manager will be a member of this team ensuring sufficient support provided to the provincial programme director for the implementation of the programme.

II. Functions / Key Results Expected

Summary of Key Functions:

The Assistant Operations Manager under supervision of Operations Manager for PDP in Papua and under their guidance is responsible for:

1. appropriate human resources management and ensuring adequate human resources for AWP implementation;
2. effective and accurate financial resources management and ensuring transfer of knowledge and skills to counterpart staff.
3. efficient procurement and logistical services to ensure optimal programme results and ensuring transfer of knowledge and skills to counterpart staff.

1. Appropriate human resources management ? specifically in the following areas:

• Preparation of recruitment plan in accordance with annual work plan and budget ensuring adequate human resources to implement annual work plans
• Supervision of recruitment processes to ensure implementation of fair and accountable HR policies;.
• Support to improve the documentation and personnel record filing system, development of roster of consultants and technical assistant required for the programme activities.
• Promotion of proper supervision and performance evaluation of consultants contracted to implement annual work plans

2. Effective and accurate financial resources management - specifically in the following areas:

• Preparation of the PDP administrative budget and advising the Programme Directors and the Programme Coordinator on the planning of the financial resources;
• Application of accountability measures in managing the financial resources, including the adoption of? cost-efficiency , proper supervision of fund use;
• Coaching of the Finance staff (PUMK) to enhance their capacity in ensuring the timely submission of high quality financial reports, which clearly records the reconciliation of expenditures, payments and bank statements.
• Provide overall accounting and administrative support to the project director and deputy project directors;
• Ensures proper control of the supporting documents for payments and financial reports for payments to be made by UNDP (Field Office or Country Office); also monitors payments made to partners and vendors;
• Maintenance of the proper filing system for finance records and documents

3. Efficient procurement and logistical services to ensure optimal programme results- specifically in the following areas:

• Preparation of procurement plans, ensuring proper procurement processes and certification of administrative / procurement reports are in place.
• Preparation and updating of rosters of consultants/vendors.
• Regular updates of the inventory of PDP property. Preparation of inventory reports as per standard format and ensure physical verification control in the office and projects.
• Ensure an optimal working environment through effective and efficient logistical services in the office (utilities, such as water and electricity, security services, cleaning services, office supplies, etc.).
• Prepare cost-recovery bills for the procurement services and other services provided by UNDP, and follow up on cost recovery.

Reporting

The Assistant Operations Manager submits monthly progress reports to the Operations Manager and the Programme Coordinator; also ensuring that all reports on finance and operational issues prepared with high quality, accurate and timely.

III. Impact of Results

The key results will have an impact on the efficiency and effectiveness of the implementation of the People-centred Development Programme as it relates financial services, human resources, procurement and logistical services that led to client satisfaction and overall timely delivery of PDP programmes activities. Subsequently, by maintaining a professional working support team and environment for the People-centred Development Programme will impact on the image and reputation of UNDP in general amongst partners and stakeholders in Papua.

IV. Competencies

Corporate Competencies

• Demonstrates integrity by modelling the UN values and ethical standards
• Promotes the vision, mission, and strategic goals of the programme
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

• Promotes a knowledge sharing and learning culture in the office
• Ability to provide policy advice on assigned areas.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of specialized tasks related to results management, including support to design, planning,? managing data and reporting
• Ability to conduct formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
• Strong IT skills
• Ability to provide inputs business processes re-engineering, implementation of new system, and affect staff behavioral/ attitudinal change

Management and Leadership

• Focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Maintain relationships with clients and external actors
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Demonstrates good people skills, fosters conducive working environment with a multi-disciplinary and multi-cultural team and strong team-working abilities.

V. Recruitment Qualifications

Education:

• Bachelor in Finance, Accounting, Business or Public Administration, or related fields.

Experience:

• At least 5 years of relevant experience in project administration
• Experience in the usage of computers and office software packages, knowledge of automated procurement systems and experience in handling of web based management systems.
• Experience in the use of financial software such as ATLAS system and familiarity with UNDP programme implementation modalities, rules and regulations is an asset;
• Internationally recognized financing, accounting and procurement certification is desirable

Language Requirements:?

• Fluency in English an advantage or commitment to learn within the first 3 months of recruitment. Familiarity with Melanesian culture is desirable.

FEMALE CANDIDATES ARE ENCOURAGED TO APPLY