Vacancy Announcement
No. 2008 - 15
Post Title: Project Officer
Project
Title: Papua Indigenous
Peoples Empowerment (PIPE) Programme: Reducing Poverty and
Strengthening Peace
and Development Mechanisms involving Indigenous Peoples in Papua and
West Papua – Indonesia
Executing
Agency: International Labour Organization
Duration: The project duration is
expected to continue until 31 December 2008. The
appointment is for short-term contract till 31 December 2008
Duty
Station: Jayapura, Papua
Starting
Date: 15 June 2008
Grade: NO-A
INTRODUCTION
The above-mentioned project is an
initial response of the ILO to Papua and IJB’s need for assistance in
addressing the problem of poverty and in sustaining peace and
development in
the province within the framework of the Papua Special Autonomy Law
(OTSUS). With the indigenous peoples in
the two provinces as the main partners,the project has three components
which are indicative of its primary objectives, namely:
1) Poverty reduction;
2) Promotion of gender equality; and
3) Strengthening peace and development mechanisms.
To achieve its objectives, the project
uses a community-driven participatory development (CDPD) approach.
Essentially, the approach seeks to facilitate
processes which would enable partner communities and assisting
local/national
government agencies to gain sufficient empowerment and to undertake
effective
measures for reducing poverty and promoting peace and development in
their
midst. Part of the methodology is the establishment of sustainable
mechanisms
for coordination and collaboration not only with concerned government
agencies
but also with other institutions working in the province including
internal
agencies, non-government organizations and church groups.
It is expected that in the process, the
project will generate and promote best practices, experiences and
lessons which
may serve as inputs for similar activities and as the foundation for a
possible
scaling up of the project at the end of its time-frame.
The Project Officer will provide
support in the implementation of the project with its three
interrelated
components. He/she will contribute to the necessary programming
activities
which would lead to the attainment of the specific objectives of the
project with
specific attention being paid to effectiveness and sustainability.
General
Duties
v Under the guidance of the Chief Technical Adviser (CTA),
provide substantial contribution to the overall management of the
project
focusing on the attainment of its development and specific objectives.
v Serve as the primary link of the project to the Project
Steering Committee (PSC), concerned local government units, cooperating
UN
agencies and other relevant institutions.
v Contribute significantly to the promotion of the project
with special attention to building up the foundation for its possible
subsequentreplication and scaling
up.
Specific Duties
1. Provide clear and specific facilitative services that would ensure
the effective implementation of the project especially in relation to
the application of the Community Driven Participatory Development (CDPD)
methodology.
2. Build and maintain relationships with project stakeholders and with
similar programmes/projects in Papua and West Papua with a view at
developing effective systems for collaboration, coordination and knowledge
sharing, including sharing resources whenever feasible.
3. Collaborate with the technical staff both in Papua and West Papua
in the preparation and implementation of project work plans, and in the
monitoring and evaluation of project activities.
4. Participate in the review and validation of partner community
Action Plans for poverty reduction and village development, and of the
specific plans of primary stakeholders for the promotion of gender equality
and the strengthening of peace and development mechanisms.
5. Keep abreast of and provide briefings on procedures and guidelines
concerning project design, implementation and evaluation, and the
provision of programming and technical support services.
6. Monitor and guide the financial management of the project to ensure
that allocations provided and expenditures incurred are in accordance
with the terms of reference and approved budget.
7. Prepare monthly reports on the status of project activities
highlighting best practices and lessons-to-be-learned (and how), provide
recommendations for follow-through activities, then adjust project work plan
(if necessary) to ensure the achievement of project’s intended
outputs.
8. Prepare quarterly summary project implementation updates for the
Project Steering Committee (PSC) and other stakeholders.
9. Provide inputs for the preparation of six-monthly progress reports
in the form of narrative information and statistical data.
10. Establish and maintain relevant databases e.g. programme of
activities and regularly disseminate information through specific channels
both internally and externally including newsletters, newspapers, etc.
11. Responsible for sharing relevant knowledge with ILO colleagues as
well project partners. In addition, promote sharing of relevant
experience and expertise between colleagues
12. Participate in project development, including needs’
identification and prioritization, and assist in the design of related technical
cooperation projects and in resource mobilization activities.
13. Assist in the preparation of Terms of Reference for consultants
and sub-contractors and in the supervision and monitoring of their work.
14. Consolidate project related documents and reports and maintain a
reference system to facilitate quick access to these materials as
needed.
15. Provide administrative/logistical support for meetings, seminars
and or workshops including preparation of accurate Statement of
Expenditures of the programme
16. Provide guidance on financial issues for the project implementing
agencies which includes: preparing cash book, summary page, and bank
reconciliation form, summary of cash transaction, expenditure forecast
and final expenditure report.
17. Assist in procurement of project equipment and supplies and
maintain appropriate inventory records.
18. Provide guidance and supervise the work of lower level project
staff.
19. Perform other related duties as required and assigned by the CTA.
Education - First
level university degree in economics, community development, management
or
other related field.
Experience - Four years working in programme management support
activities. Experience in working with international
development cooperation programmes and understandingof the
culture of the indigenous peoples in Papua/Ir is an advantage.
Nationality - Indonesian
Languages- Excellent
command of Bahasa Indonesia and a good command of English.
Competencies
Programme Management
– Thorough
knowledge of the purpose and functions of technical cooperation
programmes and
of the other offices and sectors interacting with the programme
– Good knowledge of
technical data and programme management skills for handling detailed
assignments with a professional nature.
– Thorough
knowledge of programme planning, implementation and evaluation
principles,
practices and procedures.
– Skill in applying
the methodologies of a technical or administrative field.
Analytical skill
– Good analytical
skills and drafting skills, and demonstrated ability to prepare
reports.
– Ability to make
sound and fair judgments based on available information.
Organizational and Leadership Skill
– Ability to work under
pressure with minimum supervision.
– Ability to work
in a team and to motivate subordinate staff...
– Good
organizational skills and able to deal with a broad range of staff and
to
respond to their queries.
– Demonstrate a
high level of commitment and responsibility towards completing
assignments
efficiently, accurately and in a timely manner.
– Excellent time
management skills.
– Display high
standards of ethical conduct.
Communication Skills
– Ability to
communicate effectively both orally and in writing and demonstrated
presentation skills.
– Demonstrated
ability to work and communicate with people in a polite, courteous and
cooperative manner.
– Ability to work
with word processing and spreadsheet software, as well as computer
software
packages required for work.
Remuneration
UN common remuneration system at NO A
level and/or commensurate with the qualifications and competencies of
the
selected candidate.
Written
Examination and Interview
Prospective
candidates will be required to sit a written examination and take part
in an
interview.
Application
Qualified women and men are encouraged to apply and
submit application letters along with their CV and three references
indicating
the vacancy announcement number to:
The Director, ILO Jakarta office
Fax : (021) 3100766
Email:
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Closing date: 6 June 2008
The
ILO promotes opportunities for women and men to obtain decent and
productive
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