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Written by Administrator
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Wednesday, 18 May 2011 |
*Chemonics International Inc*. a leading international consulting
firm,seeks experienced, long-term,
full-time position of an *Administrative Assistant *for a project funded by
the U.S. Agency for International Development (USAID), *Indonesia Marine and
Climate Support (IMACS). *This project aims to support the Government of
Indonesia in improving the sustained management of marine ecosystems by
providing technical support for key marine activities with the Ministry of
Marine Affairs and Fisheries (MMAF), local communities, and the private
sector.
*Specific requirements*
The IMACS administrative assistant will have the primary responsibility of
assisting with all project administrative tasks and functions. The job
responsibilities include, but are not limited to, the following:
§ Coordinate all logistical aspects of project administration including
arranging travel, processing travel clearances, and fielding consultants
§ Maintain transport booking arrangement for project staffs including
checking weekly vehicle log book
§ Provide minor translation as requested by technical staff
§ Fulfill office management duties including, answering phones,
photocopying, faxing, etc
§ Maintain and stock office supplies and process supply orders from Office
Manager
§ Label and maintain all administrative files including travel
clearances/itineraries, visa requests, consultant transport and lodging
information, and all other non-accounting related documentation
§ Provide administrative support to the Office Manager, Chief of Party and
other task leaders
§ Prepare reports of meetings convened or attended by project management
§ Assist Office Manager in hosting project visitors and arranging meeting
details
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Written by Administrator
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Wednesday, 11 May 2011 |
All application has to be sent to addresses below:
(1) by mail to:
Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250
(2) by email to
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Location : Jakarta, INDONESIA
Application Deadline :17-May-11
Type of Contract :Other
Post Level :Other
Languages Required :English
Duration of Initial Contract :3 months with possibility of extension
Background
THIS IS FAO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION
PROCEDURE AS OUTLINED BELOW
I. Organizational Context
Food and Agriculture Organization (FAO) is a United Nation agency which provides
technical assistance in Indonesia. One of our projects since 2006 provides
support for the control of Avian Influenza, in cooperation with national and
regional Indonesian government livestock authorities. Project activities are
conducted in various locations nationwide.
Under the overall supervision of the FAO Representative, direct supervision of
the International Operations Coordinator, and in close coordination with HPAI
Control Programme international and national staff, the National Administrative
Assistant will perform a full range of administrative and clerical duties for
the Programme and will help coordinate field activities for the project.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of key functions:
* Provides needed administrative and operational supports to FAO
Representation’s office in Indonesia, |
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Written by Administrator
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Tuesday, 10 May 2011 |
IOM Indonesia is looking for one Administrative Clerk according to the terms of
reference below. Interested candidates are invited to submit their applications
to
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not later than 10 May 2011 indicating the
reference code below as subject. All candidates are requested to specify their
availability date in the application form. Please note that only short-listed
candidates will be contacted.
Reference No : SVN/ID10/2011/021
Position Title : Administrative Clerk
Classification : Employee, G3
Duty Station : Banda Aceh - Indonesia
Type & duration of contract: Special All Inclusive Contract, 3 months with
possibility of extension
General Functions:
Under the overall and direct supervision of the SEGA Project Manager (PM),
he/she will be responsible for the following functions:
1. Provide simultaneous administration-related tasks to the PM .
2. Draft out going letters, documents concerning Project’s activities.
3. Maintain security and confidentiality of information and documents
as instructed.
4. Updating the project’s database & maintenance of files & important
documents related to the project activity
5. Assist in the planning, coordination and arrangement for successful
conduction of mission events such as training, workshop, meetings,
presentations, and other activity: including necessary paper requirements,
travel and hotel arrangements, and trip itineraries when necessary.
6. When required, assist the other SEGA project staffs in completing
documentation to be submitted to PMU.
7. Perform other duties and responsibilities assigned by SEGA Project
Manager, i.e.:
§ Answer and forward as necessary In/Out phone calls and fax
§ Receive/send and distribute In/Out mail
§ Keep a log book of all In/Out phone calls, fax and mail
§ Receive visitors and inform the IOM the SEGA staff accordingly
§ Make travel arrangement for all IOM staff and other project partners
such as Travel Authorization and Security Clearance in close coordination with
Security Focal Point |
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Written by Administrator
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Tuesday, 10 May 2011 |
CIDA – SILE/LLD Project – Secretary
The Project Supporting Islamic Leadership in Indonesia (SILE)/Local Leadership for Development (LLD), funded by the Canadian International Development Agency (CIDA) and executed by a Canadian Consulting firm, is to build the capacity of a) selected State Islamic University (UIN) and State Islamic Institute (IAIN) in their outreach functions with local communities, and b) the Ministry of Religious Affairs to effectively integrate democratic governance practices in their strategies, programs and budgets to support university-based community outreach.
The secretary will report to the Office Administrator (OA) and work in the Jakarta Project office. The keyresponsibilities will be:
· Provide secretarial support to Team Leader and logistic services (travel, hotel accommodation) to Project and short term technical advisors/consultants
· Ensure finalization (typing, formatting, photocopying) of project Annual, Quarterly Reports and Annual Work Plans
· Provide support to Office Administrator in organizing capacity development activities (work sessions, courses, seminars, exposure tours, scholarships)
· Organize meetings and appointments with partners, other Ministries, other projects and donors in Jakarta and maintain monthly mission calendar
· Keep good working relationship and contacts with Makassar and Surabaya offices
· Maintain effective and efficient communications and computer office system
· Organize for receipt and delivery of project documents and for provision of office supplies and maintenance of office space, furniture, equipment and car
· Welcome and assist visitors at the SILE/LLD office at MORA and follow-up on their requests (appointments, information, etc.)
Qualifications
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Written by Administrator
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Thursday, 05 May 2011 |
Action Contre la Faim – Indonesia Mission
POSITION VACANCY
BASE ADMINISTRATOR (1 position)
Code : RKU/014/ADM/Base Administrator/V/11
Location/base : Kupang, NTT
Start date : a.s.a.p
Duration of contract : until August 31st, 2012
Objective 1 : Keep the base’s advance cash :
Activities:
- Check the vouchers for advances made the day before and request
missing invoices from advance requesters ;
- Check the information on the invoices and determine missing invoices
;
- Codify the invoices and enter them in the ledger and the accounting
software ;
- File original invoices ;
- Check the consistency between computer and physical cash balances.
Objective 2 : Check compliance with purchasing procedures :
Activities :
- Comply with purchasing procedures when remitting advances ;
- Inform the logistics department of purchasing procedures and of data
required on the invoices.
Objective 3 : Manage the accounting and administrative document sorting :
Activities :
- Sort accounting documents ;
- Sort rental contracts (leases, vehicles, etc.).
Objective 4 : Carry out the monthly cash forecast :
Activities :
- Collect financial information from project managers ;
- Prepare the monthly cash forecast and send to the capital city Admin
Coordinator
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Administration 
