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Written by Administrator
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Thursday, 16 June 2011 |
Organization: Yayasan Hidung Merah
(http://www.rednosefoundation.org)
Position Available: Administrative Assistant
Contract Date: July 1, 2011-Dember 31, 2011 (with possible
extension)
Reporting Supervisor: Managing Director
Salary: Negotiable
Requirements: Associate Degree (D3) or Bachelor Degree (S1)
in Administration or Secretary
Good spoken and written English skills
Excellent Computer Skills (Microsoft Word, Excel, PowerPoint)
Ability to type at least 50-WPM
Preferable 2 years of experience
About The Organization
Yayasan Hidung Merahis an arts and education outreach program based in
Indonesia’s capital city, Jakarta. Our mission is to empower Indonesia’s
underprivileged youth through the use of circus and other arts, as well as to
support the kids’ traditional and non-traditional educations.
Hidung Merah currently runs two arts and education programs in various areas of
Jakarta, offering educational support to over 100 at risk youth and young
adults. Our main program, in Cilincing, offers training in circus arts and
supports their educational development. Children are counseled and mentored
based on their needs and assisted to the greatest extent possible with
education, e.g. enrollment, full or partial payment of fees, private tutoring,
homework help and intervention when there are problems at school and home.
Moreover, Hidung Merah offers basic literacy, English language, Math and guitar
lessons. In Cilincing this support is offered from a purpose built Arts and
Education center.
Job Description
Provide administrative support to a department and/or Manager. Duties include
general clerical, receptionist and project-based work. Project a professional
company image through in-person and phone interaction.
Duties
· Answer telephones and transfer to appropriate staff member.
· Meet and greet clients and visitors.
· Create and modify documents using Microsoft Office.
· Perform general clerical duties to include but not limited to:
photocopying, faxing, mailing, and filing.
· Maintain hard copy and electronic filing system.
· Sign for and distribute received packages.
· Research, price, and purchase office furniture and supplies.
· Coordinate and maintain records for staff office space, phones,
parking and office keys.
· Setup and coordinate meetings and conferences.
· Maintain and distribute staff weekly schedules.
· Collect and maintain PC inventory.
· Support staff in assigned project based work.
· Other duties as assigned.
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Written by Administrator
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Thursday, 16 June 2011 |
*POSITION DESCRIPTION***
Position Title: Administrative Assistant
Report to: Support Service Manager
Based in: Jakarta
Date of Hire: 06 July 2011
Type of contract:
- Fixed Term Contract (6 months with possibility of extension).
* *
*Key Tasks** Logistics:*
- Keep updated inventory list. To report who is in charge of each
specific item
- Send inventory list to Supor Service Manager on monthly basis
- Report regulary of there is any damage of equipment and if some
equipments need to be maintained
- Travel has to be booking after approval from Country Representative
- Responsible for the maintenance of vehicl e and equipment
- Update the insurance of the car
- Arrange the registration plate of the car
- Update Lane archives
- Ensure the availability of taxi bluebird voucher
- Ensure the availability of stationary in the office for all staff
- Control the schedule of the car and log book
- Purchase for additional item upon request and approval
- Maintain filing system of logistics documents ( insurance of vehicle,
registration of permit, import documents)
- Responsible for driver's schedule
*Key Tasks Human Resources:*
- Send monthly basis the update payroll tabel to Support Service Manager
- Responsible on the liaison with IFRC for the claim of staff insurance
- Maintain filing system of staff ( contract, leave application and
insurance claim)
*Key Tasks Application:*
* *
- Introduce expenses into application following the scheduled given by
support service manager.
**
*QUALIFICATIONS* |
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Written by Administrator
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Thursday, 16 June 2011 |
CWS Indonesia (www.cwsindonesia.or.id) is an international
non-governmental development organization, working in various locations in
Indonesia with the aim of improving the lives of poor and vulnerable
Indonesians. In Jakarta office, CWS is implementing on urban refugee program in
Jakarta and Bogor. The program aims to provide care and maintenance to assisted
refugees making them enables to access to basic health service, improve
knowledge and skills.
CWS is now searching for the following position:
1. Administration
Officer, Jakarta based – 1 person
Requirements:
· Degree (D3) in Administration/Secretary/Management or related field. · Minimal two years experience in administration field. · Experience working in INGO or International environment is beneficial· Experience in managing meeting, workshop, traveling and scheduling (vehicles, staffs, etc)· Good in communication and writing skills in English and Bahasa Indonesia.· Good in interpersonal and coordination skills.· Able to work in a team and/or independently with minimum supervision and handle multi tasking jobs.· Able to meet deadlines and prioritize workload· Experience in handling documentation (reporting, medical records, leave records, etc) · Having the eye for details and services oriented person.· Possessing computer skills, including internet communication and
various office applications (Microsoft Words, Excel and Power Point).· Willing to work extra hours if required.
·
Willing
to travel/visit to project site as requested.
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Written by Administrator
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Wednesday, 08 June 2011 |
Job
Opening
Founded in 1987, RutgersWPF is aimed at
improving reproductive health and ensuring reproductive rights in developing
countries. RutgersWPF has implemented projects in Asia, Africa and Latin
America. In 2005, RutgersWPF Indonesia established a field office in Jakarta,
Indonesia in order to more effectively manage and expand its current portfolio.
RutgersWPF’s Country Strategy in Indonesia focuses on improving sexuality and reproductive health services and information
for young people and decreasing gender based violence.
RutgersWPF Indonesia manages program of Adult Sexual and Reproductive Health Rights
(ASRHR) and Gender Based Violence (GBV) programs in various provinces in Indonesia.
In cooperation with various local NGO partners, this program aims to first, to
provide ASRHR services for young people such as adequate information on ASRHR
issues, including enhancing capacity building for teachers and parents; and
second to provide intervention program to prevent gender based violence with
local NGO partners, and third, to mobilize advocacy program to influence
decision makers to support SRHR education and GBV programs and provide adequate
budget for that.
Due to this project development, we are now seeking
outstanding candidate talents to fill the following positions at our Jakarta
Office:
ADMINISTRATION (Code ADM)
Task and
Responsibilities
A. Office
Administration :
· Procure
office equipment, assets, office supplies and services and Coordinate the
maintenance of equipment, assets, and services, according to WPF Procedures,
Standard Operational Guidelines, and the Headquarter procedure.
· Arrange of
meeting and keeping of the Country Representative and Office Agenda:
ü Coordinate
and make Minutes of Internal Meetings
ü Coordinate
the Overall Office Agenda
ü Preparing
material for meeting needs (Notebook, LCD, etc.)
· Organizing
of Staff Travel (outside Program Department)
ü Organize
official (inter) national trips for office staff.
ü Provide
administrative, logistical, and contact support for incoming visitors,
consultants.
· Fulfill
office management duties including answering phones, photocopying, faxing,
ordering supplies/workshop materials, etc.
· Maintain and
stock office supplies and process supply order from Office Manager.
· Label and
maintain all administrative files including travel clearances, itineraries,
visa requests, consultant transport and lodging information, and all other
non-accounting related documentation
· Help develop
and implement basic office systems and accompanying procedures.
· Arrange for
and oversee the maintenance of office equipment in coordination with the Office
Manager
· Coordinating
with IT in maintaining Office Network
B. As Finance
Administration
· Doing
payment activities day to day (transportation, medical expense, and other
expense related to office needs)
· Maintain
daily petty cash
· Preparing
travel advance for staff field trip (exclude Program Department)
C. Others
Perform other related functions as required
by Country Representative. |
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Written by Administrator
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Tuesday, 31 May 2011 |
CIDA -
SILE/LLD Project – Administrative Assistant – (2 positions)
One
for Makassar Office
One for Surabaya Office
The Project
Supporting Islamic Leadership in Indonesia (SILE)/ Local Leadership for
Development (LLD), funded by the Canadian International Development Agency (CIDA)
and executed by a Canadian consultant firm, is to build the capacity of UIN
Makassar and IAIN-Surabaya in their outreach functions with local communities,
and the Ministry of Religious Affairs to
effectively integrate democratic governance practices in their strategies,
programs and budgets to support university-based outreach.
Based in and reporting
to the Project Officer (PO) in Makassar or in Surabaya the Administrative Assistant will have as key responsibilities to:
· Establishand maintain efficient administrative
systems including filing, reporting, IT
· Coordinate with the Office Administrator in Jakarta
the application of project procedures for administrative, logistic, procurement
and financial matters
· Maintain good working relationships with project
partners (UIN/IAIN faculty members and staff and Project Implementation
Committee-PIC) and Project team members and consultants
· Provide administrative and logistic support for
organization of capacity development activities inside and outside of Indonesia
such as training, scholarships, exposure visits, courses and for other project
initiatives (studies, assessments, missions)
· Provide administrative and logistic support (reports,
transportation, ticket, hotel reservations) to project technical specialists/consultants
(Canadian and Indonesian)
· Finalize, duplicate and distributeproject reports and other documents
· Ensure proper maintenance of project equipment, computers,
office, vehicle and follow Project Procedures for procurement of goods and
services
· Manage petty cash and assist the PO in preparing financial reports (monthly, quarterly and annually)
in close consultation with Jakarta Accounting Manager
Qualifications |
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